GEAC By-Laws

ARTICLE I. NAME

The name of this organization shall be GEORGIA EDUCATION ADVANCEMENT COUNCIL, hereafter referred to as GEAC.

ARTICLE II. PURPOSE

GEAC is a nonprofit, professional educational organization; the purposes thereof being as follows:

To promote the cause of education in the state of Georgia; to increase the visibility for and recognition of the importance of the advancement functions in the overall health and success of our public and private colleges, universities, schools and institutes; to promote, aid, and encourage the aims and objectives of education professionals by organizing individuals interested in the broad area of advancement, specifically the areas of development (friend and fund raising), public relations, publications, graphics, media relations, alumni relations, marketing and web management;  to promote their interest in, encouragement, and support of said functions, provided that this organization shall not be operated for any purpose other than the furtherance and promotion of education in the state of Georgia, and shall not engage in carrying on propaganda or otherwise attempting to influence legislation.

ARTICLE III. MEMBERSHIP

Section 1. The membership of this organization shall be divided into two (2) different classes:

(a) Regular. The regular membership of GEAC shall include advancement professionals.
(b) Honorary. The Board of Directors, by a majority vote, may elect as Honorary members any persons having rendered some special and conspicuous service to GEAC or the advancement functions of higher education.

ARTICLE IV. OFFICERS

Section 1. The officers of the Georgia Education Advancement Council shall be a President, a President-Elect, a Secretary, a Treasurer, and the Immediate Past President. These officers shall constitute the Executive Committee.

Section 2. Only persons who have been members of this organization for one (1) year prior to their election shall be eligible for election as officers of GEAC.

Section 3. The President and President-Elect shall serve terms of one year and shall be elected at the annual meeting each year. The Secretary and Treasurer shall serve terms of two years and shall be elected at the annual meeting in odd numbered years. Except for the Treasurer, individuals may not hold the same office for consecutive terms. The Treasurer may serve a maximum of three consecutive terms. The officers shall take office on the first day of the month following their election at the annual meeting of GEAC.
Section 4. No person shall be eligible for election as an officer who is not an elected member of the Board of Directors.

ARTICLE V. DUTIES OF THE OFFICERS

Section 1. PRESIDENT. The President shall preside at all meetings of GEAC, the Board and Executive Committee, or may appoint a presiding officer. The President shall appoint such committees as are necessary and shall be an ex officio members of all committees. He/she shall review all invoices and charges submitted for payment. Funds may be disbursed by the Treasurer only with the President's written approval. The President's shall be the authorized signature on contracts for purposes as approved by the Board. He/she shall perform other such duties as may be provided by these Bylaws and by the resolutions of GEAC.

Section 2. PRESIDENT-ELECT. The President-Elect shall assume the duties of the President in the President's temporary absence; shall serve as chairperson of the Annual GEAC Conference; shall perform other such duties as may be assigned by the President.

Section 3. SECRETARY. The Secretary shall be responsible for recording the proceedings of all meetings of GEAC; membership database, maintaining correspondence with the Executive Committee and Board of Directors, notifying appropriate members of called meetings and other duties as defined by the President.

Section 4. TREASURER. The Treasurer shall be responsible for overseeing all banking and financial records of the organization and financial reports as may be required by the laws of the land or GEAC; shall be ex officio member of any committees established for budgetary or financial purposes. The Treasurer's shall be the authorized signature on checks, which shall not be written without a supporting invoice approved in writing by the President.
Section 5.  IMMEDIATE PAST- PRESIDENT. The Immediate Past-President shall be responsible for overseeing the website, future conference sites and nominations for board members and officers.

ARTICLE VI. BOARD OF DIRECTORS

Section 1. The governance of the Georgia Education Advancement Council shall be vested in a 14-member Board of Directors which shall consist of a reasonably balanced representation of large and small, private and public institutions.
Section 2. Directors shall be elected for a period of three (3) years on a staggered basis, with three posts being elected each year. Terms shall begin on the first day of the month following election. A Director may be elected for a second consecutive three-year term.
Section 3. Any vacancy occurring in the Board of Directors or among the Officers shall be filled by a majority vote of the Board of Directors. Any Officer or Director who misses more than (2) regular business meetings in one fiscal year may be subject to removal by the Board of Directors after proper inquiry is made by the President.

Section 6. The Directors shall be elected by voting members of this organization present at the Annual Meeting. The Board shall select nominees for Directors, and the names and appropriate biographical data shall be furnished to the membership along with notice of the Annual Meeting. Other nominations for Directors may be made from the floor at the Annual Meeting. The nominees receiving the highest number of votes shall be elected to fill the appropriate number of openings on the Board. The Board shall also nominate officers of the organization from among the Board of Directors. The officers shall be elected by vote of the general membership present at the Annual Meeting. Nominations for officers of the organization will also be accepted from the floor provided the nominee(s) is/are elected member(s) of the Board of Directors.
Section 7. The Board of Directors shall hold semi-annual meetings unless the Board shall determine to meet more frequently. The Board may be called into special session at the discretion of the President or by a majority of the members of the Board, upon five (5)'days notice with the agenda to all members of the said Board.

ARTICLE VII EXECUTIVE COMMITTEE

The Executive Committee shall consist of all the officers of the organization. The Executive Committee shall act on behalf of the Directors between their business meetings, fix the hour and place of meetings, and also make recommendations to the Board of Directors. The Executive Committee shall present a proforma budget for each fiscal year to the Board of Directors. All actions of the Executive Committee shall be subject to approval by the Board of Directors, and none of its acts shall conflict with action taken by the Board of Directors. The President or a majority of members of the Executive Committee may call a meeting of the Committee to consider any matters of importance to GEAC.

ARTICLE VIII. TAX STATUS

GEAC shall not carry on any activity or do any act which would prevent the organization from being exempt from Federal Income Taxes under Section 501 (c)(6) of the Internal Revenue Code of 1954 (or the corresponding provision or provisions of any future United States Internal Revenue Code).

ARTICLE IX. RIGHTS AND LIABILITIES OF DIRECTORS.

No Director of GEAC shall have by virtue of office any personal rights or interest in the assets of GEAC, nor shall the property of any Director on any account be liable for any of the obligations of the organization.

ARTICLE X. FISCAL YEAR.

The fiscal year for GEAC shall begin on January 1, and end on December 3 1; all annual statements shall be made accordingly. Immediately following the close of each fiscal year, the annual statement and other financial records shall be reviewed by an independent accountant designated by the board.

ARTICLE XI. MEETINGS

The annual meeting of the Association shall be held at a time and place as may be designated by the Board of Directors. Other meetings of GEAC may be called at the discretion of the Board of Directors. Notice of the annual meetings of this organization shall be communicated to the membership by the Secretary not later than ten (10) days before each meeting with the agenda.

ARTICLE XIL PARLIAMENTARY AUTHORITY

Except as otherwise herein provided, the parliamentary authority to prevail shall be Robert's Rules of Order, Revised.

ARTICLE XIII. QUORUM

Twenty (20) members of GEAC shall constitute a quorum at any regular or special meeting of this organization. Six (6) members of the Board of Directors shall constitute a quorum for any Board of Directors meeting. Three (3) members of the Executive Committee shall constitute a quorum.

ARTICLE XIV. AMENDMENTS

These bylaws or any portion thereof may be amended or repealed by a two-thirds (2/3) vote of the Board of Directors present at any regular or special meeting of the Board of Directors of GEAC, provided, however, such proposed amendments shall have been sent to each Board member in writing at least five (5) days prior to such meeting by the Secretary, and be ratified by a two-thirds (2/3) vote of the regular membership in attendance at the Annual Meeting.

(Revised October 31, 2005 by the bylaws committee)

Bylaws Committee: 
Betsy Green, Frank Hook, Jennifer Stephens and Larry Dendy

Last updated on Tuesday, October 24, 2006 02:20 PM EDT